How to be approachable as a leader? 8 Easy steps

How to be approachable as a leader 8 Easy steps Featured Image

In the dynamic landscape of leadership, being approachable is a key attribute that helps foster a productive and harmonious working environment. The value of approachability, however, is often overlooked, despite its profound impact on team morale, communication, and overall performance. This article guides leaders through eight crucial steps on how to be approachable as a leader, starting from cultivating emotional intelligence to maintaining open communication, showing regular appreciation, leading by example, fostering a collaborative environment, investing in professional and personal development, encouraging a safe space for making mistakes, and finally, being accessible and available.

1. Cultivate Emotional Intelligence

The first step towards becoming an approachable leader is nurturing your emotional intelligence. Emotional intelligence, a crucial ingredient of successful leadership, encompasses understanding your emotions and those of others.

What is Emotional Intelligence

  1. Definition: Emotional intelligence refers to the ability to identify, understand, and manage our own emotions and those of others. It encompasses abilities such as empathy, emotional awareness, and emotional regulation.
  2. Importance in leadership: In leadership, emotional intelligence is vital as it allows leaders to connect with their team members on a more personal level, better understand their needs and concerns, and make informed decisions that consider not just facts but also human sentiments and reactions.

Applying Emotional Intelligence

  1. Empathy: Embrace empathy by truly understanding and sharing the feelings of your team members. This allows you to foster stronger relationships and create a supportive work environment where employees feel understood and valued.
  2. Self-awareness: Cultivate self-awareness to recognize your emotions, strengths, weaknesses, and values. This is critical for understanding how your actions and behaviors can influence those around you.
  3. Self-regulation: Practice self-regulation to manage your emotions effectively, especially in stressful situations. Leaders who can control their feelings set a positive tone in the workplace, demonstrating calmness and resilience amidst challenges.

2. Maintain Open Communication

The second step to becoming an approachable leader involves maintaining open communication, a fundamental building block of trust and transparency in the team.

Importance of Open Communication in Leadership

  1. Building trust: Open communication builds trust as it allows for the free flow of information. It ensures that all team members are on the same page, reducing misunderstandings and fostering a sense of security and respect.
  2. Enhancing transparency: By promoting a transparent culture, leaders show their willingness to share both the highs and lows, decisions, and rationale behind them. This leads to increased team commitment and a stronger alignment with the organization’s goals.

Encouraging Open Communication

  1. Active listening: As a leader, strive to actively listen to your team members’ ideas, suggestions, and concerns. This not only shows that you value their input but also encourages them to share openly in the future.
  2. Constructive feedback: Provide constructive feedback regularly and encourage your team to do the same. This fosters a culture of continuous improvement and learning, and shows your team that you are committed to their growth and development.

3. Show Appreciation Regularly

The third step involves demonstrating appreciation on a regular basis. Appreciation in the workplace plays a critical role in motivating team members and creating a positive work environment.

Value of Appreciation in the Workplace

  1. Motivating team members: Regularly acknowledging and rewarding your team members’ hard work and accomplishments is a powerful motivator. It reinforces positive behavior and boosts morale.
  2. Fostering a positive work environment: By showing appreciation, leaders can create a work environment where employees feel valued and satisfied, leading to increased productivity and employee retention.

Demonstrating Appreciation

  1. Genuine compliments: Compliment your team members on their work, ideas, or skills sincerely and specifically. Genuine compliments can make them feel proud of their work and inspire them to continue to perform well.
  2. Recognizing achievements: Take the time to celebrate individual and team successes, no matter how big or small. This not only acknowledges hard work but also promotes a culture of teamwork and camaraderie.

4. Lead by Example

As a leader, your actions set the tone for your team’s work ethic and behavior. Leading by example, hence, is an essential strategy to be an approachable leader.

The Power of Role Modeling in Leadership

  1. Building respect: By embodying the values and standards you expect from your team, you gain their respect. This respect doesn’t just come from your title, but from your consistent actions that align with the team’s expectations and goals.
  2. Encouraging a productive work ethic: When you consistently demonstrate a strong work ethic, it sets a standard for your team. They get a clear understanding of what is expected of them and are motivated to mirror your dedication and commitment.

Practicing What You Preach

  1. Consistency in actions and words: Your words must always align with your actions. This authenticity strengthens trust within your team, allowing them to feel secure in your leadership.
  2. Honoring commitments: Fulfilling your commitments on time shows that you are reliable. This not only increases your credibility but also sets a positive example for your team to follow.

5. Foster a Collaborative Environment

Creating a collaborative environment is another key step to becoming an approachable leader. Collaboration not only brings teams together but also promotes problem-solving and innovation.

The Role of Collaboration in Leadership

  1. Encouraging team spirit: A collaborative environment fosters team spirit and unity. It creates a sense of belonging among team members, which in turn promotes increased engagement and productivity.
  2. Facilitating problem-solving: Collaboration enhances problem-solving by pooling diverse thoughts, skills, and experiences. This diversity of ideas leads to more innovative and effective solutions.

Promoting Collaboration

  1. Team-building activities: Engage your team in activities that require them to work together. Such activities not only foster better relationships but also enhance teamwork and cooperation.
  2. Democratic decision-making: Involve your team in decision-making processes. This not only empowers them but also makes them feel valued and part of the bigger picture.

6. Invest in Professional and Personal Development

To be an approachable leader, it is vital to invest in both professional and personal development of your team members. This shows your commitment to their growth and also keeps your team adaptable and competitive.

Importance of Continuous Learning in Leadership

  1. Advancing skills: Continuous learning ensures that your team’s skills remain relevant and up-to-date. This is especially crucial in today’s rapidly changing business environment, where new technologies and strategies are constantly emerging.
  2. Adapting to changes: When your team is equipped with the necessary skills and knowledge, they can adapt more easily to changes. This adaptability is key to maintaining productivity and efficiency in the face of change.

Encouraging Continuous Learning

  1. Regular training sessions: Implement regular training sessions to introduce new skills or enhance existing ones. This not only keeps your team updated but also helps them perform their tasks more efficiently.
  2. Mentoring and coaching: Establish a mentoring or coaching program within your team. Such programs provide personalized learning experiences and foster a culture of continuous improvement and growth.

7. Encourage a Safe Space for Making Mistakes

The seventh step towards becoming an approachable leader is fostering an environment where mistakes are seen not as failures, but as opportunities for learning and growth.

Value of Mistakes in Learning and Growth

  1. Fostering innovation: Embracing mistakes can stimulate innovation. By allowing your team to take risks and make mistakes, you encourage them to think outside the box and come up with creative solutions.
  2. Building resilience: Mistakes are an integral part of the learning process and are key to building resilience. By accepting and learning from mistakes, your team becomes more adaptable and better equipped to handle future challenges.

Cultivating a Mistake-Tolerant Environment

  1. Emphasizing learning from mistakes: Ensure your team understands that mistakes are not failures but learning opportunities. Promote a mindset that values the lessons derived from mistakes and uses them as stepping stones towards success.
  2. Promoting a solution-focused approach: Rather than dwelling on the mistake, focus on finding solutions. This encourages your team to think critically and problem-solve, thereby turning a negative situation into a positive learning experience.

8. Be Accessible and Available

The final step towards becoming an approachable leader is ensuring your availability and accessibility. This sends a clear message to your team that you are there for them when they need your guidance and support.

Significance of Leader Accessibility

  1. Encouraging communication: When leaders are accessible, it encourages open communication within the team. Team members feel comfortable sharing their ideas, suggestions, and concerns, knowing that they will be heard.
  2. Building trust: Your accessibility builds trust within your team. It shows that you value their input and are willing to invest your time in listening to them and addressing their concerns.

Ensuring Availability

  1. Regular office hours: Establish and communicate regular office hours during which you are available to meet with team members. This structured availability ensures that you are approachable without disrupting your own productivity.
  2. Open-door policy: Implement an open-door policy that allows team members to approach you with their queries or concerns. This policy signals your willingness to engage with your team and help them when needed.


In conclusion, being an approachable leader requires a conscious and dedicated effort. It demands emotional intelligence, open communication, appreciation, exemplariness, collaboration, commitment to continuous learning, acceptance of mistakes as learning opportunities, and, most importantly, accessibility. Following these eight steps won’t just make you a leader who is easy to talk to, but will also transform you into a leader who inspires trust, fosters growth, and catalyzes a high-performing team. Keep in mind that approachability is not an overnight achievement, but rather, a journey of constant learning, adapting, and growing.

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